Administration Officer - FAME FLC (Christie Downs)

Job No: FAMECDAO02
Location: Christie Downs
Employment Status: Full time
No. of Vacancies: 1
Closing Date: 25 Jun 2025 AWST

Administration Officer - FAME Flexible School (Christie Downs)

  • Continuing Part-time
  • Start:
    To be negotiated with successful applicant
  • Roster:
    Monday to Thursday 9:00am – 2:00pm 
    Friday: 9:00am – 12:30pm 
    Total 21.5 hours


ABOUT THE ORGANISATION
EREA Flexible Schools Ltd currently educates over 2,000 young people in 21 Flexible Learning Schools (12 based in Queensland and 9 other schools across Australia) and two Special Education Services Schools in Sydney. Flexi schools serve young people who experience complex educational, social or psychological situations which demand unique responses. They enable young people to engage in education in a supported learning environment through a methodology based on trauma informed practice, to co-create a Common Ground using Operation by Principles, in which the principles of Honesty, Respect, Participation, Safe & Legal are embedded. 

 

ABOUT THE ROLE
The Administration Officer reports to the Principal/Head of Campus.  They work collaboratively with all staff. They have delegated responsibility to provide administrative, accounting and payroll to support Edmund Rice Flexi School along with the responsibility for the smooth and efficient operation of the reception area. This includes providing assistance to staff, young people, parents/carers and the wider community. This includes but not limited to:

  1. In conjunction with the Area Principal and Regional Team, develop and maintain administrative processes which support the efficient and compliant operation of the Flexi School.
  2. Responsibility for ensuring all administrative, accounting and payroll functions and compliance are completed in a timely and accurate manner.
  3. Work collaboratively with all Site Management, Area Principal and Regional Office Team.
  4. Work in collaboration with the Regional Risk and Compliance Officer to complete WHS duties.
  5. Assist staff in providing resources for activities/programs for young people; and
  6. Operate within the context of EREA Flexi Policies and Procedures.

For more information, please refer to the Position Description by clicking here. 

ABOUT YOU

  • Understanding of and commitment to the values of a Catholic educational system of schools in the Edmund Rice tradition.
  • Able to demonstrate the high-level communication, collaboration and interpersonal skills necessary to be successful in a complex and layered organisational structure.
  • Appropriate qualifications and relevant professional experience.
  • Ability to diagnose problems, foresee potential issues and devise appropriate responses.
  • Ability to lead, work in, and collaborate across teams with integrity and humility.
  • Proficient at using student data management systems such as EDSAS, CeSis, or TASS.
  • Intermediate/Advance knowledge of Microsoft Office Suite – essential.
  • A current Working with Children Check from the Department of Human Services (or the ability to obtain one) - essential.
  • Ability to gain a Catholic Clearance from the Archdiocese of Adelaide – Screening & Verification Authority - essential.
  • Certificate Level in Business Administration - highly desirable.
  • Previous experience in an administrative role.
  • At least 2-3 years’ experience working in a school administrative environment.

 

WHAT WE CAN OFFER YOU:

  • Salary sacrificing benefits, including FBT exempt payments of up to $15,900 p/a
  • Edmund Rice Charism
  • Learn how to do school differently
  • Supportive multi-disciplinary team environment
  • Induction, wellbeing and ongoing professional development
  • Access to an Employee Assistance Program (EAP)
  • Relocation allowance and temporary accommodation will be negotiated for out-of-town applicants.


HOW TO APPLY: (please upload documents in PDF format) 
To apply for a position, please complete the application form below. To support your application, you will be required to provide a current CV and Cover Letter highlighting your qualifications, experience and suitability for the role.

For a confidential conversation about the role, please contact Shaun Clarke, Area Principal at FAME FLC (Christie Downs), EREA Flexible Schools Ltd., 0477 773 578 or shaun.clarke@flexi.edu.au. 

 

Applications will be reviewed and shortlisted as they are received.

The successful applicant must possess (or be eligible to obtain) and maintain a current Working With Children Check.

All applicants will be subject to EREA and legislative screening procedures. These checks are consistent with EREA’s commitment to child protection policies and procedures.

Edmund Rice Education Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Edmund Rice Education Australia is an Equal Opportunity Employer. 

Apply Now

Privacy Acknowledgment

EREA Flexi Schools Ltd is part of Edmund Rice Education Australia (EREA), which is an organisation consisting of schools, entities and offices offering a Catholic education in the tradition of Blessed Edmund Rice.

  1. EREA Flexi Schools Ltd school’s collects personal information, including sensitive information about job applicants. This includes information provided in your job application, in the course of conversation or as collected from third parties on your behalf, such as employment referees. The primary purpose of collecting this information is to enable the school to consider your application for employment with the school.
  2. Some of the information the school collects is to satisfy the school’s legal obligations, particularly to enable the school to discharge its duty of care to enrolled students.
  3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts and Public Health and Child Protection laws.
  4. In order to consider your application for employment and to facilitate and manage your employment relationship with the school, you consent to our collecting personal information about you from recruitment agencies, law enforcement agencies for criminal checks and working with children checks, educational institutions to verify your qualifications, and other individuals or businesses we contact for the purpose of reference-checking as agreed with you.
  5. The personal information that is collected about you will be stored securely in a recruitment record. If you are successful and become an employee then an employee record will be created and the personal information we have collected will be stored in this file. Employee records are exempt from the Australian Privacy Principles (APPs) under the Privacy Act 1988.
  6. If you are not offered a position or if you decline an offer of a position at the school the information stored in your recruitment record will be stored for 12 months, unless you advise us to destroy the records at an earlier time. At this time, the school will take reasonable steps to destroy or de-identify the information as appropriate.
  7. The school may disclose personal and sensitive information for administrative, educational and support purposes (or may permit the information to be directly collected by third parties). This may include to: government departments; people providing administrative and financial services to the school; anyone you authorise the school to disclose information to; and anyone to whom the school is required or authorised to disclose the information to by law, including under child protection laws.
  8. Failure to provide the information to the school will affect the school’s ability to evaluate your application and may result in the recruitment process not proceeding.
  9. The school may also use cloud computing service providers to store personal information (which may include sensitive information) on their servers in the 'cloud'. These servers may be located in or outside Australia. This may mean that personal information may be stored or processed outside Australia.
  10. EREA’s Privacy Policy contains further information about its use of cloud and other third-party service providers.
  11. EREA’s Privacy Policy is accessible via the school website or from the school office. The Policy sets out how job applicants and employees may seek access to, and correction of their personal information which the school has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others or may result in a breach of the School’s duty of care obligations. Any refusal will be notified in writing with reasons if appropriate.
  12. EREA’s Privacy Policy also sets out how job applicants and employees can make a complaint about a breach of the APPs and how the complaint will be handled.
  13. If you provide the school with the personal information of others, such as other employment referees, doctors or emergency contacts, we encourage you to inform them you are disclosing that information to the school and why, that they can request access to and correction of that information if they wish and to also refer them to EREA’s Privacy Policy for further detail about such requests and how the school otherwise handles personal information it collects and complaints it receives.

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Edmund Rice Education Australia

Edmund Rice Education Australia (EREA) Flexible Schools Ltd is a child safe organisation committed to the protection of children and has a zero tolerance of abuse of children. We are committed to ensuring the safety, wellbeing and dignity of all children and young people therefore, all applicants will be subject to EREA and legislative screening procedures.

These checks are consistent with EREA’s commitment to child safeguarding policies and procedures. This includes complying with our Child Safeguarding policy and code of conduct.
EREA Flexible Schools Ltd is an equal opportunity employer that promotes the safety and wellbeing of Aboriginal and Torres Strait Islander children and encourages applications from Aboriginal and Torres Strait Islander people.