Executive Assistant - Pambula Beach Flexible School

Job No: PAMBEA01
Location: Pambula Beach
Employment Status: Casual
No. of Vacancies: 1
Closing Date: 1 Jun 2026 AEST

Executive Assistant - Casual - Pambula Beach Flexible School
  • Casual role
  • Start date: As soon as can be negotiated with successful candidate


ABOUT THE ORGANISATION:
Pambula Beach Flexible School is a Catholic School in the Edmund Rice tradition. There are 21 Flexible Schools throughout Australia who offer a full-time and multiyear secondary education program for young people who have disengaged from mainstream schooling. Enrolled young people may express a broad range of complex education and social needs and flexible schools respond with a variety of flexible and innovative teaching and learning practices including vocational planning and the development of social connectedness.

The purpose of a Flexible School is to provide young people with a varied and holistic set of learning experiences supporting them to identify and pursue an individual transition to adulthood, employment, further education and training and social connectedness.

ABOUT THE ROLE

The Executive Assistant is responsible for daily administrative support and acts under the direction of the Head of Campus. The role will play a significant part in the vision of EREA to support all young people to learn and thrive in their life beyond school.


The typical duties of the role may include:

  • Supporting Young People and front of house operation
  • Maintain appropriate records and prepare reports.
  • Manage and maintain staff qualifications, leave applications and timesheets.
  • Referral and enrolment processes, and data entry.
  • Arranging payment of invoices and reconciliations.
  • Maintaining work health and safety systems
  • Support the Head of Campus as required.


To view the Position Description, please Click Here.

 

ABOUT YOU

  • Understanding of and commitment to the values of a Catholic educational system of schools in the Edmund Rice tradition.
  • Proven experience in a similar role.
  • Able to demonstrate the high-level communication, collaboration and interpersonal skills necessary to be successful in a complex and layered organisational structure.
  • Appropriate qualifications for word processing and online student information systems.
  • A positive NSW Working with Children Check (WWCC) (essential)


WHAT WE CAN OFFER YOU:

  • Edmund Rice charism
  • Learn how to do school differently
  • Salary Sacrificing benefits, including FBT exempt payments of up to $15,900 p/a
  • Induction, wellbeing and ongoing professional development
  • Supportive multi-disciplinary team environment
  • Free EAP counselling services

 

HOW TO APPLY: (please upload documents in PDF format)
To apply for a position, please complete the application form below. To support your application, you will be required to provide a current CV and Cover Letter highlighting your qualifications, experience and suitability for the role.

For a confidential conversation about the role, please contact Shannon Birch, Head of Campus, Pambula Beach Flexible School, on 0476 176 730 or via email shannon.birch@flexi.edu.au .


Applications will be reviewed upon receipt.

The successful applicant must possess (or be eligible to obtain) and maintain a current Working With Children Check.

All applicants will be subject to EREA and legislative screening procedures. These checks are consistent with EREA’s commitment to child protection policies and procedures.

Edmund Rice Education Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Edmund Rice Education Australia is an Equal Opportunity Employer. 

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Privacy Acknowledgment

EREA Flexi Schools Ltd is part of Edmund Rice Education Australia (EREA), which is an organisation consisting of schools, entities and offices offering a Catholic education in the tradition of Blessed Edmund Rice.

  1. EREA Flexi Schools Ltd school’s collects personal information, including sensitive information about job applicants. This includes information provided in your job application, in the course of conversation or as collected from third parties on your behalf, such as employment referees. The primary purpose of collecting this information is to enable the school to consider your application for employment with the school.
  2. Some of the information the school collects is to satisfy the school’s legal obligations, particularly to enable the school to discharge its duty of care to enrolled students.
  3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts and Public Health and Child Protection laws.
  4. In order to consider your application for employment and to facilitate and manage your employment relationship with the school, you consent to our collecting personal information about you from recruitment agencies, law enforcement agencies for criminal checks and working with children checks, educational institutions to verify your qualifications, and other individuals or businesses we contact for the purpose of reference-checking as agreed with you.
  5. The personal information that is collected about you will be stored securely in a recruitment record. If you are successful and become an employee then an employee record will be created and the personal information we have collected will be stored in this file. Employee records are exempt from the Australian Privacy Principles (APPs) under the Privacy Act 1988.
  6. If you are not offered a position or if you decline an offer of a position at the school the information stored in your recruitment record will be stored for 12 months, unless you advise us to destroy the records at an earlier time. At this time, the school will take reasonable steps to destroy or de-identify the information as appropriate.
  7. The school may disclose personal and sensitive information for administrative, educational and support purposes (or may permit the information to be directly collected by third parties). This may include to: government departments; people providing administrative and financial services to the school; anyone you authorise the school to disclose information to; and anyone to whom the school is required or authorised to disclose the information to by law, including under child protection laws.
  8. Failure to provide the information to the school will affect the school’s ability to evaluate your application and may result in the recruitment process not proceeding.
  9. The school may also use cloud computing service providers to store personal information (which may include sensitive information) on their servers in the 'cloud'. These servers may be located in or outside Australia. This may mean that personal information may be stored or processed outside Australia.
  10. EREA’s Privacy Policy contains further information about its use of cloud and other third-party service providers.
  11. EREA’s Privacy Policy is accessible via the school website or from the school office. The Policy sets out how job applicants and employees may seek access to, and correction of their personal information which the school has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others or may result in a breach of the School’s duty of care obligations. Any refusal will be notified in writing with reasons if appropriate.
  12. EREA’s Privacy Policy also sets out how job applicants and employees can make a complaint about a breach of the APPs and how the complaint will be handled.
  13. If you provide the school with the personal information of others, such as other employment referees, doctors or emergency contacts, we encourage you to inform them you are disclosing that information to the school and why, that they can request access to and correction of that information if they wish and to also refer them to EREA’s Privacy Policy for further detail about such requests and how the school otherwise handles personal information it collects and complaints it receives.

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Edmund Rice Education Australia

Edmund Rice Education Australia (EREA) Flexible Schools Ltd is a child safe organisation committed to the protection of children and has a zero tolerance of abuse of children. We are committed to ensuring the safety, wellbeing and dignity of all children and young people therefore, all applicants will be subject to EREA and legislative screening procedures.

These checks are consistent with EREA’s commitment to child safeguarding policies and procedures. This includes complying with our Child Safeguarding policy and code of conduct.
EREA Flexible Schools Ltd is an equal opportunity employer that promotes the safety and wellbeing of Aboriginal and Torres Strait Islander children and encourages applications from Aboriginal and Torres Strait Islander people.